AI spend renewing this quarter without outcome evidence.
The AI portfolio control plane for enterprises
Your AI budget is becoming a black box.
Cleared is where records, approvals, usage signals, and renewal decisions live together. Build and route AI Tool Records instead of staring at another passive dashboard.
Built first for financial services, infrastructure companies, and media and entertainment teams with high AI adoption and fragmented buyers.
Buyer gap
nobody knows who bought what, or who owns the outcome
Usage gap
licenses, API calls, agent runs, and human use split across tools
Outcome gap
teams promised ROI, but the metric was never tracked
AI Portfolio / Enterprise workspace
42 records
Approved AI tools with weekly active use.
AI workflows tied to measured business results.
Live
Voice AI Agent
Cost €18.4K/mo
Outcome +22% case deflection
Expand
Review
Finance Extraction Copilot
Cost €9.7K/mo
Usage 17 seats
Hold
Renewal
Meeting Summary Bot
Cost €31.2K/mo
Usage 6%
Kill
The gap is huge: AI buying is moving fast, but companies still cannot answer who bought what, who uses it, what it costs, and whether it works. Renewal season turns that mess into a budget problem.
The questions that hurt
When the board asks, the spreadsheet breaks.
What AI do we even have?
Approved tools, pilots, employee signups, vendor demos, internal agents, and model APIs live in different systems.
What is it costing us?
Subscription spend, API spend, implementation time, seats, and renewal dates are rarely tied to the workflow.
Is anyone using it?
SSO, CSV exports, API logs, browser signals, and owner updates need to land in one record.
Should we renew it?
The decision should compare usage, cost, risk, and the business result promised before approval.
The operating problem
AI spend is spreading faster than AI management.
A team wants an AI agent.
Security asks what data it touches. Legal asks about GDPR. Finance asks what it costs. The business asks what result it should create.
The approval becomes a mess.
Docs sit in wikis, emails, vendor portals, spreadsheets, and procurement tools. Nobody owns the full answer.
After launch, the record dies.
The tool renews six months later, but nobody can say who uses it, what it costs per workflow, or whether it moved the metric.
Finance review
The renewal meeting should not start with a blank spreadsheet.
Operations
AI has to prove itself where work actually happens.
01
Approve
risk, owner, cost ceiling
02
Observe
logins, API calls, agent runs
03
Prove
usage against business result
04
Decide
expand, hold, or kill
How it works
The record becomes the operating loop.
Cleared is not another chart. It is the object that receives signals, moves through approval, and ends in a renewal decision.
Core object
AI Tool Record
owner, risk, spend, usage, outcome
01Approve
02Observe
03Prove
04Decide
SSO
SAP spend
Salesforce workflow
API billing
Owner attestation
Outcome metric
The product
One AI Tool Record for every model, agent, vendor, and workflow.
The record starts at approval and stays alive through usage, cost, outcome tracking, and renewal. Tap the nodes below to see what rolls into a single record (this is the interaction layer, not chart soup).
Approval
Owner, data touched, risk, EU review notes, missing approvers, deployment conditions.
Usage
Seats, logins, API calls, agent runs, workflow executions, human interaction.
Cost
Subscription spend, model/API spend, department allocation, renewal date, cost per workflow.
Result
Expected outcome, baseline metric, actual impact, evidence confidence, renew/expand/kill decision.
AI Tool Record
The system object that ties approval, usage, cost, and renewal to one owner and one business result.
See where it startsProduct preview
The AI Tool Record in motion.
A lightweight preview of how Cleared turns fragmented approval, usage, cost, and outcome data into one portfolio object.
AI Tool Record
Live record
One object for every AI investment.
Business accountable for renewal outcome, not only access.
SAP, Salesforce, SSO, API billing, and attestation mapped.
Enough evidence to route finance and risk review.
Claims Triage Copilot ready for approval review
Owner assigned
Risk route selected
Usage sources linked
Outcome metric created
Approval room
2 blockers
Blockers stay attached to the record.
Evidence pack
Approval is not a PDF graveyard.
Every answer, condition, owner, and missing item remains linked to the record that later reaches renewal.
37answers
5signals
2open
Portfolio decision
Board export
Renewal becomes an evidence call.
AI recordCostUsageOutcomeDecision
Claims Triage CopilotClaims Operations
€18.4K/mo
64% weekly
Backlog down 21%
Finance Extraction CopilotShared Services
€9.7K/mo
17 seats
Baseline missing
Hold
Meeting Summary BotCorporate IT
€31.2K/mo
6% weekly
No outcome owner
Kill
The missing system
Docs do not tell you what to renew.
Messy attic
Pages, links, pasted vendor docs, and checklists. Useful once, then stale when renewal comes.
Control plane
Stateful AI Tool Records you create, route, and renew: approvals, usage signals, cost, owner, outcome evidence, and expand/hold/kill.
Who buys
A control plane for enterprises where AI spend is real.
Buyers do not line up under one title. CIO, CFO, head of AI, procurement, risk, and business units all show up at renewal. We start where portfolios are messy and measurable: financial services, infrastructure operators, and media and entertainment.
Financial services, infrastructure companies, and media and entertainment: high AI adoption, measurable workflows, and renewal pressure where fragmented buyers need one portfolio truth.
The renewal conversation splits across finance, security, legal, and the business sponsor. Cleared gives every stakeholder the same record instead of parallel spreadsheets.
AI spend has moved from experiments into operating budgets. The next fight is not “can we buy AI?” It is “which AI deserves more budget?”
Experience shipping AI inside complex enterprises, regulated approvals, and vendor-heavy stacks. Built for EMEA procurement reality without pretending there is one generic buyer.
FAQ
What Cleared is (and is not).
Short answers for CFO, CIO, AI, procurement, and business owners.
Is Cleared just another dashboard?
No. Dashboards summarize. Cleared centers on an AI Tool Record you create and route through approval, usage signals, cost, and renewal decisions. If you cannot take an action on the object, it does not belong on this page.
Who is the buyer?
Often several people: CIO or IT for access and integrations, CFO or procurement for spend, risk and legal for controls, and a business owner for outcome proof. Cleared is built so they share one system of record.
Which industries do you focus on first?
Financial services, infrastructure companies, and media and entertainment: high AI adoption, measurable workflows, and renewal pressure where fragmented buyers need one portfolio truth.
Do you replace our SSO or ERP?
No. Cleared aggregates signals from SSO, vendor exports, API billing, and owner attestations. Integrations start pragmatic and deepen over time.
What does “control plane” mean here?
A place to register AI investments, enforce approval gates, observe usage and cost, attach outcomes, and decide renew, expand, or kill with evidence attached.
Field notes
The playbook for managing enterprise AI spend.
Practical notes for teams trying to turn AI spend into owned, measurable portfolio decisions.
Why every enterprise is becoming an AI portfolio manager
Copilots, agents, APIs, and internal workflows are becoming operating spend. The missing system is a record that survives approval.
The CFO question: which AI tools are worth keeping?
Usage alone is not enough. The renewal decision needs owner, cost, workflow, risk, and business outcome in one place.
Why fragmented buyers are the real beachhead
Financial services, infrastructure, and media teams adopt AI fast. Renewal forces finance, risk, and business sponsors into one conversation. That is where a portfolio record wins.
Cleared